Administrative Assistant

Employment Type

Part-Time

Job Category

Administrative & Clerical

Borough

Manhattan

Location

Chinatown YMCA

SALARY: $17.34-$18.00 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Chinatown YMCA Beacon program is seeking an Administrative Assistant who will provide administrative support to Program Director, including the management of supply needs, translation of documents, parent communication, communication with other departments, and data entry related to attendance, evaluation. The Administrative Assistant will provide excellent customer-friendly and courteous service to guests and program participants and will process program participant information in AS400, DYCD, and other data entry for the Hester site accurately.

Key Responsibilities:

Assist with filing and organize applications, register in AS400, DYCD Connect, Youth Services and enter attendance for participants as needed.
Uphold all Association Policies/demonstrate Values of Respect, Responsibility, Caring and Honesty.
Other activities and duties as needed that address the ongoing health and well-being of our staff and members.
Greet potential employees and volunteers in a friendly, courteous and helpful manner.
Document all the participants in weekly basis from YMCA protocols and DYCD policies and guidelines.
Manage all youth and family data needed in weekly basis.
Make purchases per YMCA protocols.
Manage and maintain AS400 and provide support in table file management.
Update and maintain all necessary lists, logs and information associated with the Afterschool Program and Summer Camp.
Assist Program Leadership staff as Manager on Duty for the Hester site.
Assist other department as needed.
Uphold all Association Policies/ Demonstrate core values of Respect, Responsibility, Caring and Honesty.
Adhere to all Department of Health, YMCA of Greater New York, and funder standards, expectations, and regulations.
Actively participate in training sessions, designated meetings, and special events.

Desired Skills & Experience:

Associates Degree, experience in related field required or equivalent work experience. Bachelor’s Degree preferred.
Administrative Experience 1-3yrs, Working with staff and volunteers 1-3yrs.
Excellent interpersonal communication – written and oral, project management and organizational skills.
Knowledge of Excel, MS Word, Publisher, PowerPoint

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.

Job ID
req1796

Employment Type
Part-Time / Regular

Location
Chinatown YMCA Beacon Center at MS131

New York, NY

EQUAL OPPORTUNITY EMPLOYER ♦ DRUGFREE WORKPLACE
Auxiliary aids and services are available upon request to individuals with disabilities

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