Administrative Assistant

Employment Type
Job Category
Administrative & Clerical
Jamaica YMCA

The YMCA seeks a motivated and capable Senior Development Specialist to play an integral role in assisting the Y’s fundraising efforts on our Institutional Giving team. The Institutional Giving Senior Development Specialist will provide high-level administrative, organizational, and operational support for our corporate and foundation fundraising efforts, helping to raise $2.6 million annually.

The Jamaica YMCA is seeking an Administrative Assistant who under the supervision of the Senior Program Director, the Administrative Assistant will play a critical role in the successful operation of the K/12 grade for all programs at the Jamaica YMCA. The Administrative Assistant is responsible for assisting the Senior Program Director to provide administrative oversight and support, to ensure quality program execution.

Key Responsibilities:

  • Administrative Support to Senior Program Director as needed to ensure effective communication and efficient operation.
  • Responsible for assisting with organizing, auditing, and tracking related to staff personnel records.
  • Assist with filing and organize applications, register in AS400, DOE Vendor Portal and enter attendance for programs participants as needed.
  • Responsible for department inventory; create requisitions; receiving PO; resolve Invoice on Hold issues; respond to vendor inquiry and facilitate invoice for payment.
  • Place orders in Office Depot for Youth & Family programs.
  • Help with Purchasing Card reconciliations for all transactions.
  • Ordering, receiving, and distribution of daily lunches and snacks.
  • Supporting Senior Program Director with compliance and maintaining all Department of Health regulations.
  • Properly archive participant files for storage.
  • Point person for families, when Senior Program Director is observing, coaching, training, and working with staff one on one.
  • Timekeeper for Youth & Family payroll review.
  • Uphold all Association Policies/demonstrate Values of Respect,
  • Responsibility, Caring and Honesty.
  • Other activities and duties as needed that address the ongoing health and well-being of our staff and members.
  • Maintain sanitary habits in accordance with CDC guidelines.
  • Other Duties as assigned.

Desired Skills & Experience:

  • Associates Degree or equivalent work experience, Bachelor’s Degree preferred.
  • One (1) to three (3) years of Administrative Experience and working with staff /volunteers.
  • Knowledge of Excel, MS Word, Publisher, PowerPoint, Oracle, ADP.
  • Excellent interpersonal communication – written and oral, project management and organizational skills.

We offer an exciting and innovative work environment with a culture committed to serving all members of our community. As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promotes participation of their branch fundraising efforts in some capacity. 

How to Apply:

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone. 

** New Requirement**

All potential YMCA of Greater New York employees are required to show proof of COVID-19 vaccination. Please use the “Additional Attachment” section on the online application to upload your proof of COVID-19 vaccination.

Auxiliary aids and services are available upon request to individuals with disabilities

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