SALARY: $17.52 - $20.00 P/H

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

The Flatbush YMCA is seeking and Administrative Assistant who will support the Early Childhood Director in growing and managing the administrative aspects of the Early Childhood Program and overall branch operations as needed.

Key Responsibilities:

• Provide administrative Support to the Executive Director, Educational Director and other branch departments as needed to ensure effective communication and efficient operation.
• Responsible for processing, tracking and follow up for all students in DOE MySchools system; work with families to navigate the system and register.
• Filing and organizing applications I compliance with YMCA, DOH and DOE, register in AS400, DOE Vendor Portal and enter and certify attendance for participants as required.
• Carry out, as needed, mailings produced in-house including merges to maintain and increase enrollment as well as communicate with program families and community.
• Act as the Site Safety monitor to help keep track of our participants health, safety and wellbeing. 
• Support Business Manager and Early Childhood Director with processing HR employment, volunteer documents, and create labor schedule Timely hiring of staff and volunteers, including scheduling of Background Checks, new hire applications and Training Tracking. Allocating salaries into the appropriate departments.
• Attend Committee Meetings, Board Meetings, and Special Events to build relationships with Y professionals/Leaders and Supporters.
• Prepare and organize board materials in a timely fashion as well as prepare Agenda and Minutes of each committee to ensure smooth operation of meetings that will overall impact on the success of the branch and the board.
• Assist in planning and executing events related to the Annual fundraising initiative, the Annual Campaign and Branch events; to ensure a well-organized and successful event.
• Take control of office inventory, Branch IT support and purchasing of supplies in order to provide support and direction for resolution to IT issue, including monitoring of copiers and printers.
• Responsible for department inventory; create requisitions; receiving PO; resolve Invoice on Hold issues; respond to vendor inquiry and facilitate invoice for payment.  
• Process batch closing in a timely manner and accounts payable, as needed, in order to provide support in processing of daily business needs.
• Manage financial assistant program. Maintain a tracking/filing system for awards that meet the requirements of audits.  
•  Manage 3rd Party Billing and branch receivables to ensure successful collection of revenue meet the requirements of audits. 
• Model the Y’s 4 core values; to ensure maximum quality of Annual Campaign and Board Affairs.
• Manage facility space usage and Maintain Calendar.
• Maintain Early Childhood Director's Calendar.
• Actively participate in training sessions, designated meetings, and special events.
• Other activities and duties as needed that address the ongoing health and well-being of our staff and members.
• Follow and maintain sanitary habits in accordance with CDC guidelines. 
• Other Duties as assigned.

Desired Skills & Experience:

• High School Diploma, experience in related field required, Associates Degree or higher preferred.
• Minimum of one (1) to three (3) years of administrative experience.
• Minimum of one (1) to three (3) years of HR experience and experience in Community Relations and working with staff and volunteers. 
• Knowledge of MS Word, Excel, PowerPoint, Publisher, and AS400 data base management.
• Knowledge of Fund Development, Board Development, and Human Resources.
• Excellent interpersonal communication – written and oral, project management and organizational skills.
• Monday - Friday Required. 

We offer an exciting and innovative work environment with a culture committed to serving all members of our community. As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promotes participation of their branch fundraising efforts in some capacity. 

Benefits:

The YMCA of Greater New York offers a variety of benefits to its staff members including retirement benefits, medical, paid-time off, free YMCA membership and more! Benefit eligibility is determined by an individual’s employment status (ie. full-time or part-time), tenure and/or the number of hours scheduled to work. Click here for more information.

How to Apply:

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone. 

EQUAL OPPORTUNITY EMPLOYER ♦ DRUGFREE WORKPLACE
Auxiliary aids and services are available upon request to individuals with disabilities