Salary: $85,000 - $117,000 Annually

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all. 

The YMCA of Greater New York is seeking an Assistant Project Manager who will be responsible for working with the Corporate Properties Department to support the successful completion of small to mid-sized capital projects, with a particular focus on managing the administrative elements of projects from start to finish. The incumbent will also work with and support the VP of Property Management and other AO Properties staff with larger capital initiatives.

Key Responsibilities:

— Provide support (administrative and in the field) to the VP of Property Management and, at times, other members of the AO Properties Department.
— Manage administrative elements of assigned projects (which may include, but are not limited to, mechanical, electrical, plumbing, sprinkler, and fire protection).

• Developing and managing a budget.

• Submit project request forms and initiate purchase order requests.

• Developing and managing procurement processes, including solicitations, level-setting, contract drafting, and documentation for internal audit purposes.

• Developing and managing project schedules.

• Overseeing relevant permitting processes and, where necessary, managing design and code compliance professionals.

• Regular reporting on project status to both the Vice President/Properties Department Staff, as well as the corporate Capital Leadership Team.

• Ensuring that projects are appropriately closed out and documented for internal audit purposes.

• Maintain/create project folders, submit project request forms, and develop and maintain project budget trackers.

— Periodically respond to property-related emergency calls on an as-needed basis. Responsible for receiving, dispatching, and tracking related branch issues.
— Manage vendor relationships, including the recruitment of new vendors and negotiations of contract terms. Liaise with vendors and suppliers.
— Assist the VP of Properties with portfolio-wide energy efficiency initiatives and carbon footprint reduction strategies.
— Ensure compliance with NYC agencies, including health and safety regulations. Assist with clearing existing violations.

Desired Skills & Experience:

• High School Diploma or equivalent required. Bachelor’s Degree in facility project management, architecture, engineering, or a related field preferred.

• One (1) to three (3) years of facilities/project management experience required. Three (3) to five (5) years of experience preferred.

• Professional experience in using project management software.

• Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.

• Proficiency in Facilities Management (FM) software, such as Facility Dude or similar, is a plus.

• Budget management skills a plus.

• Familiarity with Building Management Systems (BMS) is a plus.

• Ability to obtain FDNY certificates such as Sprinkler (S12), Standpipe (S13), and others as needed.

• Knowledge of additional computer programs is a plus, but is not required: Microsoft Project, AutoCAD, Photoshop, and Blue Beam.

• Sound judgement and the ability to think clearly during emergencies. 

• Ability and willingness to travel occasionally within the five boroughs.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.