Administrative Assistant I

Employment Type
Full-Time
Job Category
Administrative & Clerical
Borough
Queens
Location
Flushing YMCA

Salary: $17.34 - $24.28 P/H

Full-Time

 

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

The Flushing YMCA is seeking an Administrative Assistant. Under the supervision of the Early Childhood Director the Administrative Assistant will play a critical role in the successful operation of the Early Childhood/UPK Program. The Administrative Assistants responsible for assisting the Early Childhood Director, teachers and staff to provide administrative oversight and support, to ensure quality program execution. In addition, the Administrative Assistant will provide administrative support to our overall branch operations as needed.

Key Responsibilities:

  • Administrative Support to Executive Director and Educational Director and other branch departments as needed to ensure effective communication and efficient operation.
  • Responsible for processing, tracking and follow up for all students in DOE MySchools system; work with families to navigate the system and register.
  • Filing and organizing applications I compliance with YMCA, DOH and DOE, register in AS400, DOE Vendor Portal and enter and certify attendance for participants as required.
  • Act as the Site Safety monitor to help keep track of our participants health, safety and wellbeing.
  • Responsible for department inventory; create requisitions; receiving PO; resolve Invoice on Hold issues; respond to vendor inquiry and facilitate invoice for payment.
  • Help in planning annual fundraising initiative and the Annual Campaign events; to ensure a well-organized and successful event.
  • Uphold all Association Policies/demonstrate Values of Respect, Responsibility, Caring and Honesty.
  • Attend all required trainings and meetings as scheduled or as required by YMCA, DOE and DOH
  • Other activities and duties as needed that address the ongoing health and well-being of our staff and members.
  • Follow and maintain sanitary habits in accordance with CDC guidelines.
  • Other Duties as assigned.

Desired Skills & Experience:

  • High School diploma, or equivalent. Associate’s degree or higher preferred.
  • Minimum one (1) to three (3) years of administrative experience and working with staff and volunteers. 
  • Knowledge of Excel, Microsoft Word, Publisher, PowerPoint. 
  • Excellent interpersonal communication – written and oral, project management and organizational skills.

We offer an exciting and innovative work environment with a culture committed to serving all members of our community. As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promotes participation of their branch fundraising efforts in some capacity. 

How to Apply:

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone. 

** New Requirement**

All potential YMCA of Greater New York employees are required to show proof of COVID-19 vaccination. Please use the “Additional Attachment” section on the online application to upload your proof of COVID-19 vaccination.


EQUAL OPPORTUNITY EMPLOYER ♦ DRUGFREE WORKPLACE
Auxiliary aids and services are available upon request to individuals with disabilities


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