SALARY: $21.25 - $29.75 P/H

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

The YMCA of Greater New York is seeking an Administrative Assistant who will provide high-level direct administrative and financial services to the EVP/CFO/Corporate Treasurer and the VP-Finance involving the use of discretion and independent judgment. In addition, provide indirect support to all areas of the department; the head of: Treasury, Accounting, Enterprise Risk Management and other duties as may be required for successful organizational results.  

Key Responsibilities:

• Provide administrative support to C-level management as needed.
• Manage schedules, arrange meetings and appointments, and coordinate travel arrangements.
• Answer phone calls and respond to emails in a timely and professional manner.
• Maintain accurate and up-to-date records and files.
• Process and track invoices, purchase orders, and other financial documents.
• Support the planning and implementation of special events and programs.
• Maintain computer databases for various reports, committees and mailings.
• Scan documents for and maintain internal electronic databases.
• Support in the posting of documents to the Board Effect portal software in accordance with processes.
• Support in the production and financial statements and applications, preparation of spreadsheets, reports.
• Look for and make recommendations concerning process efficiencies.
• Assist with the process of incoming and outgoing mail and packages.
• Assist with the receiving and tracking of invoices for multiple vendors.
• Order office supplies for the staff as required.
• Other activities and duties as needed that address the ongoing health and well-being of our staff and members.
• Follow and maintain sanitary habits in accordance with CDC guidelines.

Desired Skills & Experience:

• Associate degree in Business Administration or other business field or equivalent work experience.
• Minimum of two (2) years of experience as a high performing administrative assistant.  Financial service experience is a plus.
• High level proficiency in MS Office, including Word, Excel, PowerPoint, Google Suite and Outlook applications.
• Knowledge of Project management/Accounting & reporting skills.
• Strong organizational, written, and verbal communication skills.
• Ability to multitask and prioritize work in a fast-paced environment.
• Commitment to the YMCA’s mission and values.

We offer an exciting and innovative work environment with a culture committed to serving all members of our community. As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promotes participation of their branch fundraising efforts in some capacity. 

Benefits:

The YMCA of Greater New York offers a variety of benefits to its staff members including retirement benefits, medical, paid-time off, free YMCA membership and more! Benefit eligibility is determined by an individual’s employment status (ie. full-time or part-time), tenure and/or the number of hours scheduled to work. Click here for more information.

How to Apply:

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Center in Cornerstone. 

EQUAL OPPORTUNITY EMPLOYER ♦ DRUGFREE WORKPLACE
Auxiliary aids and services are available upon request to individuals with disabilities