Administrative Assistant I

Employment Type
Job Category
Administrative & Clerical
North Brooklyn YMCA
Salary: $18.26 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all. 
The North Brooklyn YMCA is seeking an Administrative Assistant who, under the supervision of the Beacon Director/Assistant Beacon Director will carry out daily administrative and operational responsibilities as it pertains to the Beacon Program, Beacon staff, and the Branch. The Administrative Assistant will serve as a model to promote and demonstrate professional demeanor.  
Key Responsibilities:
  • Ensure the health, safety, and well-being of participants in the program by providing appropriate supervision at all times.  

  • Maintain accurate program documentation (attendance, sign in/out forms, behavior reports, incident reports, and accident reports, as appropriate).

  • Support families in the program registration process.    

  • File and organize applications, register in AS400, DYCD Connect, and enter attendance for programs participants as needed.

  • Work cooperatively with professional staff, teachers, and other program and school staff.

  • Promote an inclusive, welcoming, and respectful environment that embraces the diversity of all participants.

  • Create and maintain a strength-based, youth-focused atmosphere that is consistent and sensitive to the needs of participants with learning, emotional, or behavioral differences.

  • Serve as a positive role model for participants.

  • Support staff during program time.

  • Work with the Assistant/Beacon Director to secure and maintain all equipment or supplies needed.

  • Understand and communicate the YMCA’s core values and the goals of the Beacon Program to participants and care givers.

  • Develop and maintain positive relationships with parents and guardians through regular communication about their child’s strengths and areas of growth.

  • Actively participate in training sessions, designated meetings, and special events (Open House, Healthy Kids Day etc.).

  • Adhere to all Department of Health, YMCA of Greater New York, and funder standards, expectations, and regulations.

Desired Skills & Experience:
  • High School diploma or equivalent required. Some college preferred.

  • Minimum of one (1) year of hands-on experience working in youth programs or customer service.

  • General knowledge of MS Word, Excel, and PowerPoint. Knowledge of Access, Adobe PageMaker and Photoshop preferred.

  • Articulate, self-proficient, and must be able to provide direct administrative support to the Beacon Program.

  • Strong interpersonal skills, leadership qualities, and comfortable with working with diverse youth and adults.

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.
If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.
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